For solo contractors & one-person crews

Built for contractors who want to work, not do paperwork.

Snap a receipt with your phone, watch it become a line item in your ledger. Send a bid by voice while you drive home. End the day with a P&L that's already done.

See your two options → Why this exists
Choose your path

Two ways in.

Get the full system as a monthly tool, or grab the AI prompts and document filing as a one-time download. Same crew built both. Pick what fits.

The full system

The Grind Books App

Receipt scanner, job pipeline, ledger with per-job P&L, AI prompts, and document filing. All running for you, every day.

Recommended
Managed
$24/month

We run the AI engine for you. Zero setup, no API keys to manage, no learning curve.

  • Receipt Scanner: photograph a receipt, AI pulls vendor and every line item, drops it into the right job
  • Job Pipeline auto-populated from your documents (no data entry)
  • Per-job ledger with quoted, invoiced, collected, expenses, gross margin
  • CSV export at tax time
  • AI Prompts auto-loaded with your business name, rate, license
  • Voice input on every field. Bilingual EN / ES.
Start Managed: $24/mo
DIYfor the AI-curious
$19/month

You've been hearing about AI and wanting to actually get your hands on it. This is the way in. Bring your own Anthropic API key, watch the prompts in action, see what's under the hood. Same app, same features. You're just the one wiring up the engine.

Some setup involved (about 10 minutes the first time). Anthropic charges you separately for usage, typically under $1/month for normal contractor volume. See the full setup guide first.

Start DIY: $19/mo
One-time download

The AI Workflow Playbook

Six battle-tested AI workflows you can copy, paste, and run today. Plus a browser-based document filing system. Yours forever.

$67 one-time
No subscription. No accounts. Yours to keep.
  • Six complete workflows: bidding, change orders, client updates, invoicing, follow-up, referrals
  • Copy-paste Claude prompts tested in real contractor businesses
  • Browser-based document filing. Every estimate, invoice, and email saved by job automatically.
  • Single HTML file. Works offline. No login, no recurring charge.
  • Customize and tweak everything to fit your business
  • Upgrade path: graduate to the App when you want the receipt scanner and ledger
Get the Playbook: $67
Why this exists
Too small to matter to them.
Too important to ignore.

The big software is built for businesses that already have an accountant, an office manager, and a small army of employees. ServiceTitan® starts at $400 a month. Jobber® wants $49 to $249. QuickBooks® runs $38 after a discount.

For a one-person crew? That math doesn't work. So you end up doing it all in your head, on receipts in your truck, in a text thread with your spouse, and at the kitchen table on Sundays.

This was built for that crew. Not as a watered-down enterprise tool, as the right-sized one. Snap a receipt. Send a bid. End the day with the books already done. Built by someone who's been there.

What's inside the App

The whole back office.
In one tab.

Designed for a phone in a truck, a tablet on the job site, and a laptop at the kitchen table. Same screen, same data, anywhere.

📷
Receipt Scanner
Photograph a receipt. Claude reads the vendor, date, and every line item. Assign it to a job. Done.
📋
Job Pipeline
Five-column board. Lead → Quoted → Active → Invoiced → Paid. Auto-populated from the documents you save.
📒
Per-Job Ledger
Quoted, invoiced, collected, expenses, gross margin, one row per job. Export to CSV at tax time.
🤖
AI Prompts, Loaded
Eight prompts that auto-fill with your business name, rate, license number, payment terms. Copy. Paste. Done.
🎙️
Voice Everywhere
Every field has a microphone. Dictate notes from the truck. Don't fight the on-screen keyboard.
🌎
Bilingual EN / ES
English and Spanish are equal first-class languages, not a feature flag, not a translation. Built that way.
Built for

One-person crews,
not enterprises.

If you wear every hat in your business, this is for you. If you're three of these and want to wear fewer, even better.

Electricians Plumbers HVAC techs Handymen General contractors Painters Tile setters Roofers Landscapers Cleaning services Estheticians Bookkeepers …and everyone the big SaaS forgot
Quick questions

Before you choose.

What's the difference between the App and the Playbook?
The App is the running system, receipt scanner, ledger, pipeline, all live, $19/mo or $24/mo Managed. The Playbook is a one-time $67 download with the AI prompts and document filing, no subscription, no automation. The Playbook teaches the workflows; the App runs them for you.
Do I need to know anything about AI?
No. The Managed plan handles the AI engine for you for $5/month on top of the $19. You photograph receipts and use the app. The "AI" runs in the background and you never touch it.
Can I cancel?
Yes. Cancel anytime from your account or by email. No contracts, no termination fees. Your data stays in your browser whether you're a paying customer or not.
Why is bilingual important?
Because trades workforces in the US are bilingual and the software they're handed isn't. Building EN/ES as first-class from day one is the whole point, not a future-quarter roadmap item.
Is my data private?
Your day-to-day data, documents, receipt photos, ledger entries, lives in your own browser. We store two things on our servers: (1) the small bits needed to run your subscription (your email, plan, Stripe customer ID, scan counts), and (2) for Managed plan subscribers, a structured backup of your documents, receipts, and profile so you can recover if your device dies or your browser data is cleared. Receipt photos are never backed up, they stay on your device. We never sell your data, never use it to train AI, and never share it with advertisers. Full details in our Privacy Policy.
Will this replace my accountant?
No, and it shouldn't. The Grind Books is what you hand to your accountant at tax time, a clean per-job P&L, CSV export, every receipt categorized. Your accountant still does the taxes; you just stopped doing the data entry.
I run a different kind of solo business. Will this work for me?
Yes. Contractors and tradespeople are who we built the first prompts for, but the underlying tools, receipt scanner, per-job ledger, document filing, AI prompts that load with your business info, voice-on-every-input, work for any one-person business. Bookkeepers, estheticians, cleaners, gig workers, freelance designers, dog walkers, photographers, mobile detailers, anyone who keeps their own books and writes their own client communications. The Playbook prompts are easy to adapt to your trade, and the App's "My Business" profile carries your specific language into every prompt. If you want a hand tailoring it to your work, email us, we like hearing what other businesses are running.

Stop doing paperwork.
Start running your books.

One photo of a receipt. Filed by job. Counted in your P&L. Before you're back in the truck.

Start the App, $19/mo → Get the Playbook, $67